State institution "Lepel District Archive"

Address:Donukalova str., bld. 1, 211174 Lepel, Vitebsk region.

Tel.:+375 2132 3-95-68; fax: +375 2132 3-95-66.

E-mail:  lepelarhiv@lepel.vitebsk-region.gov.by

Working hours:

Monday-Friday: from 8.00 to 17.00, lunch break: from 13.00 to 14.00.

Days off: Saturday, Sunday, public holidays. 

Schedule for receiving citizens and legal entities for the implementation of administrative procedures:

Monday – Friday: from 8.00 to 17.00.

Days off:Saturday, Sunday, public holidays.

Director: Makarskaya Elena Grigoryevna (tel. +375 2132 3-95-66), 

personal reception of citizens:Monday from 8.00 to 13.00; from 14.00 to 17.00

in the absence of the director, personal reception is conducted by the leading archivistPetrishcheva Natalya Petrovna,

preliminary appointment for reception by tel.: +375 2132 3-95-68.

Scheduleof direct telephone lines conducted by the director 
of the state institution "Lepel District Archive" for 2026year.

Date

Time

Phone

Full name of the person conducting
the direct telephone line

12.02.2026

9.00 – 11.00

3-95-66

Makarskaya Elena Grigoryevna

14.05.2026

9.00 – 11.00

3-95-66

Makarskaya Elena Grigoryevna

14.08.2026

9.00 – 11.00

3-95-66

Makarskaya Elena Grigoryevna

12.11.2026

9.00 – 11.00

3-95-66

Makarskaya Elena Grigoryevna

In the absence of the director, the direct telephone line is handled by the leading archivist Petrishcheva Natalia Petrovna 

LIST OF ADMINISTRATIVE PROCEDURES,carried out by the State Institution"Lepel District Archive"in accordance with Decree of the President of the Republic of Belarus of June 19, 2015 No. 251 on amendments to Decree of the President of the Republic of Belarus of April 26, 2010 No. 200 "On administrative procedures carried out by state bodies and other organizations upon applications of citizens"

Name and number of the administrative procedure

Documents (or) information provided by the citizen for the implementation of the administrative procedure, the amount of payment charged for the implementation of the administrative procedure

Maximum period for carrying out the administrative procedure

Validity period of the certificate, other document (decision) issued during the implementation of the administrative procedure

Surname, given name, patronymic, position of the employee responsible for performing the administrative procedure, telephone number, reception hours

18.25.1.

Issuance of an archival certificate (archival copy, archival extract, information letter) for socio-legal requests (compiled on the basis of archival documents not containing information related to the personal privacy of citizens), concerning property and inheritance rights of citizens

APPLICATION

FREE OF CHARGE

15 days from the date of application, and if additional study and verification are necessary –

1 month

INDEFINITELY

Petrishcheva Natalia Petrovna, leading archivist, tel. 39568

(in his absence, director,

tel. 39566)

Reception hours:

Monday-Friday

from 8.00 to 17.00, break from 13.00 to 14.00

18.25.2

Issuance of an archival certificate (archival copy, archival extract, information letter) for socio-legal requests (compiled on the basis of archival documents not containing information related to the personal privacy of citizens), not concerning property and inheritance rights of citizens

APPLICATION

FREE OF CHARGE

15 days from the date of application, and if additional study and verification are necessary –

1 month

INDEFINITELY

Petrishcheva Natalia Petrovna, leading archivist, tel. 39568

(in his absence, director,

tel. 39566)

Reception hours:

Monday-Friday

from 8.00 to 17.00, break from 13.00 to 14.00

18.26.

Issuance of an archival certificate (archival copy, archival extract, information letter) for socio-legal requests concerning archival documents containing information related to the personal privacy of citizens

Application, passport or other identity document, document confirming the right of inheritance (when issued after the death of a citizen to his heirs) FREE OF CHARGE

15 days from the date of application, and if additional study and verification are necessary –

1 month

INDEFINITELY

Petrishcheva Natalia Petrovna, leading archivist, tel. 39568

(in his absence, director,

tel. 39566)

Reception hours:

Monday-Friday

from 8.00 to 17.00, break from 13.00 to 14.00

According to Art. 15 of the Law of the Republic of Belarus "On the basics of administrative procedures" of 28.10.2006 No. 433-Z, it is not prohibited to request the interested person to provide documents:

certifying the identity of the citizen;

confirming the authority of the representative of the interested person.

The quality of work of the state institution "Lepel District Archive" in providing services and administrative procedures can be assessed on the Portal for rating the quality of services and administrative procedures provided by organizations of the Republic of Belarus. Portal login: http://качество-услуг.бел/


Electronic appeals

Electronic appeals to the state institution "Lepel District Archive" on the basis of Article 25 of the Law of the Republic of Belarus of July 18, 2011 No. 300-Z "On Appeals of Citizens and Legal Entities" (as amended) are submitted through the state unified republican information system for accounting and processing appeals of citizens and legal entities – обращение.бел

Higher and supervising organizations:

Lepel District Executive Committee. Administrator of Affairs

address: Leninskaya St., 6, 211174, Lepel, Vitebsk region

phone: (codes: international 375 2132; within Belarus 8 02132) 6 70 55

Main Department of Justice of the Vitebsk Regional Executive Committee Department of State Registration of Commercial (Non-commercial) Organizations, Legal Expertise and Organization of Archive Institutions

address: Pravdy St., 18, 210015, Vitebsk

phone: (codes: international 375 212; within Belarus 8 0212) 67 66 79

Historical background

17.03.1999 – creation of the Lepel City Archive for personnel records.

06.06.2002 – registration of the institution "Lepel City Archive for personnel records" as a legal entity.

21.11.2005 – renaming to the institution "Lepel District Archive for personnel records" (Lepel District Archive).

19.03.2012 – registration of the new version of the charter of the State institution "Lepel District Archive" (Lepel District Archive).

09.08.2021 – registration of the new version of the charter of the State institution "Lepel District Archive" (Lepel District Archive).

Main activities of the archive

  • Acceptance, storage, accounting of documents of the National Archival Fund for permanent storage and personnel records of liquidated business entities of the Lepel district.
  • Use of archival documents for state needs, for the purpose of ensuring social rights and legitimate interests of citizens.
  • Reception of interested persons and implementation of administrative procedures for issuing archival certificates (archival copies, archival excerpts, information letters), fulfillment of socio-legal requests based on archival documents.
  • Work in the automated information system "Vzaimodeystvie" for providing information on documents of liquidated organizations and individual entrepreneurs who have ceased their activities, which have been accepted for storage.
  • Providing methodological, consulting and practical assistance to legal entities, individual entrepreneurs on issues of ensuring the safety, accounting and use of documents, organization of office work and functioning

Consultation, reception of citizens, representatives of legal entities on issues of issuing an archival certificate (archival copy, archival extract, information letter) upon requests of a socio-legal nature: Monday – Friday 8:00 AM - 5:00 PM with a lunch break from 1:00 PM to 2:00 PM.

Acceptance of applications from citizens and issuance of decisions on administrative procedures for issuing an archival certificate (archival copy, archival extract, information letter) upon requests of a socio-legal nature is carried out in the "One Stop Shop" service of the Lepel District Executive Committee.

Acceptance for storage in the archive of documents from representatives of legal entities and individual entrepreneurs in connection with liquidation, termination of entrepreneurial activity: Monday-Friday 8:00 AM – 5:00 PM with a lunch break from 1:00 PM to 2:00 PM.

Territorial coverage

The archive's service area includes organizations of the city of Lepel and Lepel district

Characteristics of archive documents

In storage as of 01.01.2026: 137 collections, including 10 collections, 22062 storage units

Chronological period: from 1944 to the present

List of organizations whose documents are stored by the archive:

Organization name

Document years

Lepel Department Store

1949-1980

Lepel Flax Mill

1947-1974

Medical and Production Workshops

1963-2020

Lepel District Procurement Office "Zagotseno"

1944-1956

Lepel Mixed Feed Plant

1957-2005

JV "Bellesexport"

1998-2000

Lepel RSУ № 6

1951-1970

Lepel Oil Depot

1944-1980

Lepel Council of Deputies

1944-1959

Volosovichsky Rural Council

1946-1952

Voronsky Rural Council (since 1954 - Zaozersky)

1946-1956

Domzheretsky Rural Council

1945-1952

Zamoshsky Rural Council

1944-1955

Zateklassky Rural Council

1947-1960

Kamensky Rural Council

1945-1952,1969

Lyakhovichsky Rural Council

1944-1950

Lepel Rural Council

1944-1956

Staysky Rural Council

1949,1952

Sushansky Rural Council

1952-1955

Lepel Prosecutor's Office

1944-1952

Lepel District State Statistics Inspectorate

1944-1948

Lepel Forest Management

1944-1949

Department of Road Transport and Highways of the Executive Committee of the Lepel District Council of People's Deputies

1944-1957

Construction and Assembly Department No. 8

1953-1955

Lepel District Office of "Selkhozsnab"

1950-1957

Department of Culture

1953-1955, 1959

Department of Public Education of the Executive Committee of the Lepel District Council of People's Deputies

1944-1972, 1960-1970, 1978-1985

Lepel Pedagogical College

1944-1956

Berezina River Belarusian State Reserve

1944-1951

Lukomlskoye Lake and Fish Farm

1944-1958

Lepel Bakery

1945-1981

Lepel Motor Transport Depot No. 14

1954-1980

Lepel District Office of "Zagotzhivsyryo"

1945-1956

Lepel District Procurement Office

1947-1980

Cost-Accounting Association of Public Catering Enterprises of Lepel District Consumer Union

1953-1980

Lepel Rural Consumer Cooperative of Lepel District Consumer Union

1958-1980

Lepel Trade and Procurement Base of Lepel District Consumer Union

1965-1979

Lepel Wholesale Trade Base of Lepel District Consumer Union

1979-1980

Pyshnyanskoye Rural Consumer Cooperative of Lepel District Consumer Union

1948-1963

Volosovichskoye Rural Consumer Cooperative of Lepel District Consumer Union

1953-1975

Kamenskoye Rural Consumer Cooperative of Lepel District Consumer Union

1951,1956, 1962, 1964-1975

Lepel City Consumer Cooperative of Lepel District Consumer Union

1952-1953, 1955-1980

Voluntary Charitable Public Fund "Fire Safety"

1991-1999

Closed Joint-Stock Company "ESA"

1993-2002

Berezinskoye Branch of "Selkhoztekhnika"

1969-1979

Lepel District Communications Hub

1944-1982

Lepel DOSAAF Driving School

1968-1983, 1984-2013

State Insurance Inspectorate for Lepel District

1954-1980

Lepel Autocolumn of Polotsk Autotransport Office of Vitebsk Regional Consumer Union

1965-1986

Lepel PMK No. 35

1966-1986

Lepel MPMK-62

1986

Lepel MSO

1958-1977

Lepel MPMK-27

1977-1986

Lepel MPMK-61

1986

Lepel MPMK-75

1986

PKP "BOSHT"

1994-1999

Lepel Wholesale and Commission Trade Store

1989-2002

Lepel RKBO

1958-1972, 1974-1975, 1978-1983

LLC "Lekor"

1996-2002

DSU-34

1972-1982

TK/F/Kh "Uspekh"

1988-2001

Lepel Hydro-Melioration Technical School

1974-1986

Lepel City Communal Services

1948-1983

Lepel Boarding School

1956-1992

Lepel Branch of the Agricultural Bank

1950-1959

Lepel Branch of the State Bank of the USSR

1944-1945, 1947-1980

Lepel DSU No. 202

1966-1988

Department of Social Protection of the Department of Labor and Social Protection of the Lepel City Executive Committee (pension cases)

1944-1995, 1999-2001

Educational Institution "State Center for Physical Education of Students" of the Department of Education

1994-2005

Lepel Secondary School for Working Youth of the Department of Education

1950-1972

Branch of the Belarusian-Israeli Joint Venture "Meteor EM"

2000-2007

Orekhovsky Children's Home

1947-1966

Veselovsky Children's Home

1947-1969

Production and Commercial Enterprise "Neva"

1996-1999

Lepel SMUch, SMU, PMK-24

1967-1972

Lepel Reinforced Concrete Products Plant

1976-2001

State institution of additional adult education "Center for training, professional development and retraining of workers"

2001-2013

Healthcare institution "Lepel Regional Hospital of Medical Rehabilitation for Children with Musculoskeletal Diseases"

1949-2014

Lepel flax seed station

2014-2015

Kolkhoz "Bolshevik" of Sushansky rural council

1948

Kolkhoz "Chyrvony budounik" of Zamoshsky rural council

1948

Kolkhoz named after Chkalov of Domzheritsky rural council

1948-1950

Kolkhoz named after Voroshilov of Zamoshsky rural council

1949-1951

Kolkhoz "8 Marta" of Zamoshsky rural council

1947-1950

Kolkhoz named after Kirov of Zamoshsky rural council

1951-1959

Kolkhoz named after Stalin of Zamoshsky rural council

1948-1953

Kolkhoz "Chyrvony stiah" of Zamoshsky rural council

1950

Kolkhoz "Amosovka" of Lyakhovichsky rural council

1946-1950

Kolkhoz "Chyrvonaya horka" of Lyakhovichsky rural council

1948-1949

Kolkhoz "Udarnik" of Lyakhovichsky rural council

1948-1949

Kolkhoz "Novy put" of Chersky rural council

1949-1988

Kolkhoz "Borets" of Pyshnyansky rural council

1952-1953

Kolkhoz "Krasny flot" of Staysky rural council

1948-1950

Kolkhoz named after Kirov of Volosovichsky rural council

1948

Kolkhoz "Krasnye Kovalevichi" of Volosovichsky rural council

1947,1949-1950

Kolkhoz "Krasny luch" of Volosovichsky rural council

1945,1948-1950

Kolkhoz "Otvet interventam" of Volosovichsky rural council

1946-1950

Kolkhoz "Staysk" of Volosovichsky rural council

1948-1949

Kolkhoz "Storobino" of Volosovichsky rural council

1947-1950

Kolkhoz named after Chapaev of Volosovichsky rural council

1947-1950

Kolkhoz "Krasny bereg" of Sushansky rural council

1948,1950

Kolkhoz "Krasny borets" of Sushansky rural council

1948-1950

Kolkhoz "Chyrvony shlyakh" of Voronsky rural council

1948-1950

Kolkhoz "Parizhskaya kommuna" of Polyansky rural council

1958-1979

Kolkhoz "6th Congress of Soviets" Polyanskogo rural council

1947-1971

Kolkhoz "7th Congress of Soviets" Lepelskogo rural council

1948-1950

Kolkhoz "Rosa Luxemburg" Polyanskogo rural council

1948-1949

Kolkhoz "Novy Put" Polyanskogo rural council

1948

Kolkhoz "Peramoga" Polyanskogo rural council

1948

Kolkhoz "Krasnaya Zvezda" Volosovichskogo rural council

1949-1950

Kolkhoz "Krasny Partizan" Pyshnyanskogo rural council

1953-2003

Kolkhoz "Krasnoe Zarovye" Pyshnyanskogo rural council

1950

Kolkhoz "Belorusskaya Kolkhoznitsa" Pyshnyanskogo rural council

1950

Kolkhoz "Novaya Zhizn" Pyshnyanskogo rural council

1951-1960

Kolkhoz im. Molotova Pyshnyanskogo rural council

1951-1952

Kolkhoz im. Zhdanova Pyshnyanskogo rural council

1952-1986

Kolkhoz "Novaya Zhizn" Kamenskogo rural council

1947-1950

Kolkhoz im. Litvinova Kamenskogo rural council

1947-1950

Kolkhoz im. Kaganovicha Kamenskogo rural council

1948-1950

Kolkhoz "Chyrvony Sciah" Kamenskogo rural council

(SPK "Gubinsky")

1947-1984,

1990-2003

Kolkhoz im. Dovatora Sushanskogo rural council

1958,1959-1969

Sovkhoz "Borovka" Bobrovskogo rural council

1963-2001,1985-

1991

Sovkhoz "Bobrovo" Bobrovskogo rural council

1969-2018

Kolkhoz "Avangard" Bobrovskogo rural council

1956-1969

Kolkhoz "Kommunar" Sushanskogo rural council

1957-1969

Kolkhoz im. Krupskoy Nesinskogo rural council

1953,1956, 1958-

1960, 1963

KUPSHP "Sushanskoe" Bobrovskogo rural council

1970-2006

Kolkhoz "Kolkhoznaya Pravda"

1961-1984

Kolkhoz "Politotdelits" (SPK "Ladosno", OAO "Ladosno")

1959-2022

Lepelsky Raypromkombinat

1970-1976

OAO "Lepelpromshveymebel"

1977-2014

List of collections whose documents are kept by the archive:

Collection name

Latest years of documents

Collection of documents of small and private enterprises

1988 - 2022

Collection of documents of private production and commercial firms

1992 – 1999

Collection of documents of limited liability companies, closed joint-stock companies, companies with additional liability

1993 – 2023

Collection of documents of cooperatives

1988 – 2001

Collection of industrial artels

1945 – 1955

Collection of documents of individual entrepreneurs

1996 – 2023

Collection of documents of planning bureaus

1968 – 1989

Collection of documents of peasant (farm) holdings

2007 – 2019

Collection of documents of consumer gasification cooperatives

2003 - 2021

Collection of documents of owners' associations and housing construction cooperatives

1969 – 2021

Types of documents:

  • permanent storage - reflect the organizational and administrative activities of economic entities;

  • personnel records - confirm length of service, payment and working conditions, job responsibilities, biographical data of employees;

  • temporary storage - reflect the financial and economic activities of economic entities.

Scientific and reference apparatus:

  • case inventories;
  • historical and archival references;
  • fund cards;
  • monitoring files of organizations controlled by the archive.

List of documents subject to submission

and transfer to the archive upon liquidation:

Upon liquidation of legal entities, the following are transferred:

  • constituent documents (charters, copies of registration certificates, founding agreements, etc.);

  • decisions of founders, minutes of general meetings of founders, shareholder meetings

  • orders of the head on main activities, on personnel;

  • Staffing tables and amendments thereto;

  • Accounting balance sheets (annual) and their appendices;

  • Statistical reports (annual) on main areas of activity;

  • Personal accounts or statements on salary accrual to employees;

  • Personal employee cards;

  • Employee personal files;

  • Job descriptions for employees;

  • Acts on industrial accidents;

  • Documents on attestation of workplaces for working conditions;

  • Books of accounting for income and expenses of organizations using a simplified taxation system

Upon termination of entrepreneurial activity, the following are transferred:

  • Orders on hiring and dismissal of hired employees;

  • Employment contracts with hired employees;

  • Civil law contracts;

  • Personal cards of dismissed employees;

  • Job descriptions for employees;

  • Personal files of dismissed employees;

  • Personal accounts or statements on salary accrual to hired employees;

  • Copy of the certificate of state registration of an individual entrepreneur